DE

All organizational dates and information

Important dates, deadlines, tips and services for LOPEC 2025 exhibitors

Step by step to your trade-fair stand

The following topics contain a brief explanation of the most important steps in the organisation of your trade-fair participation after the exhibitor application, e.g. regarding the placement process, stand building and equipment as well als invoicing.

Please refer to the "Exhibitor Information A–Z" for more on-site information (Available as of January 2025).

1. Placement process—find your perfect exhibition space

After the start of allocation of stands, you will receive a stand proposal by e-mail to the correspondence contact named in the application.

  • Check this proposal carefully, especially with regard to location, stand type and size.
  • If everything meets your expectations, you can confirm your stand space by clicking on the "Accept" button, thus concluding a binding contract.
  • If you wish a different placement, please click the "Decline" button and describe your preferred placement request in as much detail as possible. We will do our best to provide you with a new placement proposal within the possibilities.
Once you have confirmed your stand proposal, you will receive your admission invoice from November 2024. Further information can be found under “6. Invoicing - Admission and final invoice”.

2. Stand building—Designing the perfect stand

The stand space booked via the online application does not include stand building. You have the following alternatives to build your stand:

  • using your own stand, naturally taking into account the technical guidelines; you can add services from the Exhibitor Shop, such as electricity
  • ordering equipment such as flooring, partition walls, furniture, etc. individually via the Exhibitor Shop
  • commissioning a stand builder, e.g. meplan
  • booking the LOPEC stand package, which includes all necessary basic services except the stand space (see Exhibitor Shop)

Submit any necessary documentation to the Technical Exhibitor Service, if one of the following cases applies:

  • The stand or advertising height is over 3m (stand plan).
  • The stand or advertising height is over 3m (stand plan).
  • The stand size is over 100sqm (stand plan).
  • If there are covered stand areas (stand plan).
  • A vehicle is exhibited (Form 1.2 "Application for Preventive Fire Protection Measures").

Stand building—Advice & Contact

Technical Exhibition Service TAS4
Tel.: +49 89 949-21226 or -21224
E-mail: tas4@messe-muenchen.de

3. Exhibitor Shop—Ordering services for your stand online

Various services, such as electricity, cleaning, security, parking permits, etc., can be ordered via the Exhibitor Shop until January 21, 2025, provided you have confirmed your stand space.

  • You will receive the login information for the Exhibitor Shop by e-mail after confirmation of your stand proposal.
  • Please be sure to observe the order deadlines, as surcharges will apply for orders placed at very short notice.
  • Your stand will not be guarded by Messe München. We recommend that you book your own security via the Exhibitor Shop if necessary.
  • If you are planning an evening event at your stand, please register this using the appropriate form in the Exhibitor Shop.
  • You can also create your exhibitor passes via the Exhibitor Shop. They are available to you fully personalised and electronically as a mobile ticket for smartphone and tablet or Print@Home ticket. As a main exhibitor, you have a quota of free permanent exhibitor passes at your disposal; you will find the number in your placement proposal. Only used passes will be charged, the first ones used will automatically count as free of charge.

If you have any questions, please contact the Exhibitor Shop hotline:
Tel.: +49 89 949-11618
E-mail: info@lopec.com

4. Your entry in the LOPEC Exhibitor Directory and Visitor Guide

Your entry in the Exhibitor and Industry Directory as well as in the Visitor Guide is managed by the publishing house LOPEC Media Services c/o jl. Medien e.K. This is our only partner in this area.

  • From mid-October, exhibitors will receive the proof of the Exhibitor and Industry Directory from the publisher. Please check the material and give the publisher appropriate feedback.
  • Also make sure that you exhaust the scope of the entry included in the communication fee, which includes three entries in the list of goods and three destinations or brands (see also Conditions of Participation B, B10). This way, iterested visitors can find you more easily. Booking deadline for the exhibitor and industry directory: February 18, 2025.
  • If desired, additional services can be booked (such as your logo in the printed Visitor Guide), for which a fee is charged. Booking deadline for the Visitor Guide: January 28, 2025.

Attention!

We would like to point out that exhibitors are frequently contacted by outside companies that are supposedly acting on behalf of Messe München. Please note that these companies have not been commissioned by us. >> More information

5. Set-up and dismantling—Useful tipps

All information regarding set-up and dismantling, logistics and traffic on the exhibition grounds—e.g. traffic guide, delivery of goods, approved forwarding agents—can be found under Logistics & Traffic.

6. Invoicing—Admission invoice and final invoice

Once you have confirmed your stand proposal, you will receive your admission invoice from mid-November 2024.

  • The invoice recipient is always the company registered as an exhibitor.
  • If a different invoice recipient is desired, the exhibition management must be informed by e-mail as early as possible and a corresponding form must be requested, completed and returned.
  • Co-exhibitors may not specify a different invoice recipient.
  • Subsequent invoice changes will be invoiced at 50 EUR.
  • Approx. 4 to 6 weeks after the fair, exhibitors will receive the final invoice. Here, the item "Advance payment for services" listed on the admission invoice will be taken into account.

Dates and deadlines for stand organization

DatesServicesContact person

As of now

Applications by main exhibitors

LOPEC
Exhibition Management

As of now

Co-exhibitor registration
Please remember to register co-exhibitors, too.

LOPEC
Exhibition Management

As of now

Stand construction
When you apply to LOPEC, all you are booking is the stand area, excluding construction.

If you don't have your own stand, we can recommend our full service package, which includes all the important services (details on application form—Particular Terms of Participation B3).

Our trade fair construction firm MEPLAN will contact all exhibitors who have booked a full service package about individually tailoring this package to their needs.

You are also welcome to order an individual stand construction via MEPLAN.

MEPLAN GmbH
Leo Vötterl
+49 89 540267344

September 9, 2024

Start of placement process

LOPEC
Exhibition Management

September/October
2024

Dispatch of placement proposals
(by e-mail)

LOPEC
Exhibition Management

From
November
2024

Booking conference and meeting rooms

Messe München GmbH
Isabella.rbl

End of October
2024

Exhibitor passes
We issue you with free exhibitor passes for your trade fair team based on the size of your stand space.The exhibitor passes (free and paid) must be personalized in the Exhibitor Shop. You will receive the link to the Exhibitor-Shop with a separate email.

Condition:
settlement of admission invoice

LOPEC
Exhibition Management

From November 2024

Dispatch of admission invoice

LOPEC
Exhibition Management

January 21,
2025

Ordering additional services
Do you need additional services, such as parking permits, stand security, or cleaning?

From February 24,
2025

Set-up
as of Monday, February 24, 2025, 08:00 through Tuesday, February 25, 2025, 18:00
On the final set-up day, all delivery and construction vehicles must have been removed from the halls by 18:00. Vehicles that are still
in the halls after the stated time will be removed by Messe München GmbH at the organizer's cost.
Decorative building work on your own stand is possible until 20:00.
Extensions to these deadlines are not possible.

Technical Exhibitor Service

From February 27, 2025

Dismantling
as of Thursday, February 27, 2025, 16:30 through Friday, February 28, 2025, 12:00
Admission for stand construction companies and suppliers not possible before 16:30.

Technical Exhibitor Service

From March 2025

Dispatch of final invoices

LOPEC
Exhibition Management

Dates and deadlines for advertising

DatesServicesContact person

End of
October 2024

Dispatch of online vouchers
All online vouchers that are redeemed are included in the participation fee and are not charged for.

LOPEC Exhibition Management

From November
2024

Booking effective advertising space
Allocation according to availability.

Media Sales

January 21,
2025

Exhibitors' Forum
Present your company and your latest developments at the LOPEC Forum.

LOPEC
Exhibition Management

End of January
2025

Media advertising
Book individual presentation possibilities to gain more visibility.

jl.medien GmbH
LOPEC Media Services

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